Indirect Procurement Staff - Consulting Company

Location: Tokyo
Contract Type: Permanent
Salary: ¥6000000.00 - ¥8000000.00 per annum
Specialization: Supply Chain, Procurement, Logistics & Transportation,
Sub Specialization: Direct/Indirect Purchasing, Procurement,
Contact: Daniel Munoz
Reference: JO-2106-460517
about Daniel Munoz

Note: Fluent ~ Native level Japanese required

[Company Description]
Leading Consulting Company
*Good work/life balance

[Responsibilities]
Job Scope

  • Indirect Procurement Staff will work closely with Team leader and Director of Administration for broad range of office services activities. The department responsibilities include (but not limited to):
    • Builds ongoing and successful relationships with suppliers: fosters cooperation, and ensures timely performance, payment and dispute resolution
    • Starts to educate and persuade stakeholders to make the most value-oriented purchasing decisions
    • Contributes to strategic elements of sourcing (goals, processes) to increase value, save money and operate effectively
    • Communicates with vendors and starts to negotiate low risk contracts
    • Tracks category(s) spend to identify savings and reduce risk; defines and acts on savings opportunities
    • Delivers against savings targets and required service levels for lower dollar value spend
    • Monitors and analyzes changes to internal business needs and external supply market
    • Manages RFP documents with assistance from Sourcing Leaders
    • Evaluates qualified supplier base in line with global sourcing strategy
    • Conducts research and development, pulls data and determines initial hypothesis
    • Starts to identify process and other improvement opportunities that can impact effectiveness of Sourcing and Optimize as a whole
    • Contributes to departmental initiatives, providing insight on market activity, supplier initiatives and innovations and process issues for defined category(s)
    • Support office space (e.g., manage office space usage, space expansion projects, and external rental space)
    • Office operation (e.g. closely work with outsourced facility management team, acting as liaison with Firm to launch new process)

Role Description

The Indirect Procurement Staff performs a variety of administrative activities that collectively contribute to the functionality and appearance of the office. Responsibilities may include the following:

  • Support and coordinate various internal projects/process by managing vendors. Vendor management may include the following;
    • Support internal clients with day to day ad-hoc sourcing requests, various cost, change management & supplier performance management and meet SLA and productivity metrics
    • Support sourcing/negotiation projects using various means
    • Manage contract lifecycle while leveraging sourcing and contract management tools
    • Explore the possibility of additions/replacement of vendors, analyze the database usage
    • Receive invoices, submit payment requests, and manage internal accounting
  • Coordinate maintenance of physical space by advising and working with outsourced facility management team, including supervising external contractors, and vendors, and performing quality control inspections
  • Coordinate use of physical space, including assisting in space planning and seating assignments
  • Provide direct assistance and back-up support to department manager and teammates across range of office services areas

[Requirements]

  • Minimum of 5 years working experience in administrative field, such as office services, procurement, facilities management.
  • Experience of working in a multinational environment is a plus
  • Excellent articulation and communication skills, fluency in English & Japanese is required
  • Excellent organizational and project management skills
  • Ability to manage multiple priorities. Good multi-task player
  • Flexibility and ability to deal with ambiguity independently
  • Positive mind-set with ability of self-motivated and service mind with "can do" attitude finding ways to get things done
  • Solid relationship building skills
  • Strong administrative skillset with accuracy, speed and attention to details
  • Bachelor's Degree or equivalent work experience

[Employment Type]
Full time

[Salary]
6~8M

[Location]
Tokyo
*Working from home most of the time

[Welfare]
Social insurance

[Holidays]
Full 2 holiday week system (Sat/Sun) national holidays
New year's holiday
Annual Leave

Please click "apply" if you are interested in the job.
We will review your profile and contact you within five business days should we find that you satisfy the requirements of the hiring company.
Further details about the company and position will be notified at a later date.