EA/Office Admin - Financial Services Company

勤務地 Tokyo, Japan
職種 正社員
給与 ¥5000000.00 - ¥6000000.00 per annum
専門 人事・総務・エグゼクティブアシスタント,
Sub-specialization 総務, 秘書・エグゼクティブアシスタント,
お問合せ Akiko Nakazato
参照 JO-1911-430020
see Akiko's jobs

[Company Description]
Global Financial Services Company

[Responsibilities]
< Office Administration (40%)>

  • Office Facility Management (IT related equipment, company stamp, security card, other facility equipment)
  • Corporate related invoice management
  • Board of directors meeting arrangement/support
  • On-site/Off-site internal event support (town hall etc.)
  • Pickup of representative phone
  • Daily Mail distribution
  • CSR activity
  • Local fire prevention disaster management
  • Contact point for APAC/Global Office Admin list
  • Other office management matter as deem necessary

<Executive Assistant to MD (30%)>

  • Manage schedule
  • Support to MD in the preparation of all documentation required for key decision making as required
  • Prepare internal and external corporate documents for team and clients
  • Other necessary support to MD as deem necessary

<Support to HR(30%)>

  • Support to country monthly Japan All-Hands and Japan company wide events
  • Maintaininng organization chart up to date
  • Health check-up management support
  • New joiner onboarding process support (ID and Security card, PC set up request, etc)
  • Other necessary ad hoc support upon HR events
  • Condolence arrangement (telegram, flowers, etc)

[Requirements]

  • Effective written and verbal communication skills in English
  • Having knowledge and experience in Office Admin role is preferred
  • Having knowledge and experience in IT area is preferred
  • IT literacy ( Excel, Word, Power Point)
  • Optimistic, Fun, and Proactive nature
  • Respects others and enjoys helping others
  • A positive, "can do" attitude
  • Uphold a strict level of confidentiality

[Employment Type]
Full time

[Salary]
5 Million Yen to 6 Million Yen
*According to your annual salary of the previous job and experience

[Location]
Tokyo

Please click "apply" if you are interested in the job.
We will review your profile and contact you within five business days should we find that you satisfy the requirements of the hiring company.
Further details about the company and position will be notified at a later date.