Executive Assistant & General Administration - Pharma Company

勤務地 Tokyo, Japan
職種 正社員
給与 ¥5000000.00 - ¥8000000.00 per annum
専門 人事・総務・エグゼクティブアシスタント,
Sub-specialization 総務, 秘書・エグゼクティブアシスタント,
お問合せ Kumi Okusaka
参照 JO-1906-420165
see Kumi's jobs

[Company Description]
Global Pharmaceutical Company

[Responsibilities]
Purpose of the job:

  • The Executive Assistant is responsible for providing administrative support to the President and Representative Director (President), Management team members and for providing general administrative support to the entire organization.

Administrative Support to President:

  • Manages on a daily basis President's calendar and avoid duplication and facilitate prioritization
  • Organizes business/training travels (flights, hotel, train or car reservations, prepare registrations, etc.)
  • Organizes meetings, prepares agenda and produces minutes (staff meetings, management team meetings, etc.)
  • Support President with presentations etc. (power point)
  • Drafts monthly report to the President's superior
  • Support in organizing venue of external visitors (hotel reservations, transportation, individual meetings with employees, etc.)
  • Requests and manages office supplies
  • Ensures regular filling of documents / paper flow in President's office
  • Produces expense reports in company system for President
  • Updates organization chart
  • Performs any other administrative tasks as required
  • Support President with private matters

Administrative Support to Management:

  • Organizes business/training travels (flights, hotel, train or car reservations, prepare registrations, etc.) if requested
  • Organizes meetings and prepares agenda (videoconferences, conference calls, lunch meetings, meetings at hotels, etc.) if requested
  • Organizes venue of external visitors (hotel reservations, transportation, individual meetings with employees, etc.)
  • Ensures management of files and document on workspace

General Administrative Support

  • Receives and screens visitor, telephone calls
  • Manages office supplies (purchasing, inventory controlling, organizing)
  • Act as a contact person for travel agencies, hotels, etc. and negotiate good deals
  • Organizes all staff meetings and seminars (venue, meals, transportation, etc.)
  • Distributes letters and parcels rapidly to right employee
  • Creates and manages greeting cards
  • Creates and manages business cards
  • Performs any other administrative tasks as required

[Requirements]
Position Qualifications:

  • College or Junior-College Education in Administration, Office automation, Secretarial or equivalent.
  • 3-5 year experience as executive assistant, or in a similar role in corporate affairs and administration.
  • Business level of English required oral and written.
  • Experience in Pharmaceutical Industry would be an asset.

Competencies:

  • Instills Trust
  • Customer Focus
  • Collaborates
  • Self-Development

[Employment Type]
Full time

[Salary]
6〜8M

[Location]
Tokyo

[Welfare]
Social insurance

[Holidays]
Full 2 holiday week system (Sat/Sun) national holidays
New year's holiday
Annual Leave

Please click "apply" if you are interested in the job.
We will review your profile and contact you within five business days should we find that you satisfy the requirements of the hiring company.
Further details about the company and position will be notified at a later date.